Norwegian Buhund Club Of Canada

Constitution & Bylaws

Constitution:

  1. NAME
    The name of the club shall be the Norwegian Buhund Club of Canada, hereinafter referred to as the “NBCC” or “the Club”.
  2. AFFILIATION
    The Club shall work in co-operation with the Canadian Kennel Club and may further affiliate itself with organizations devoted to the aims and objectives of the Club, any such affiliation to be approved by the Club in a Standing Resolution to be attached to the Bylaws hereunder.
  3.  PURPOSE AND OBJECTIVES
    The purpose and objectives of the Club shall be as follows:
    1.  To develop and bring to the highest standards possible the breed known as the Norwegian Buhund, the ultimate standard of conformation being that standard recorded with the Canadian Kennel Club;
    2.  To promote the interests and uphold the By-Laws of the Canadian Kennel Club;
    3.  To promote and develop the interest of all owners and/or fanciers of the Norwegian Buhund in activites that highlight the strengths of the breed such as conformation shows, tracking tests, scent detection, obedience and rally trials, herding, agility, etc;
    4. To conduct sanctioned and approved events under the rules of the Canadian Kennel Club. For example, Conformation Shows, Obedience Trials,  Rally Trials, Agility Trials, Tracking Tests, Herding Trials, etc.
    5.  To ensure that the breeders and members of the Club maintain the highest standards possible at all times, with strict adherence to the Code of Ethics as published by the Norwegian Buhund Club of Canada and incorporated into this document as Bylaws;
    6.  To encourage all owners and/or fanciers of Norwegian Buhunds to become members of the Norwegian Buhund Club of Canada, through positive public relations and educational programs, so that the highest standards possible will be upheld and maintained to bring the natural qualities of the Norwegian Buhund to perfection;
    7.  The NBCC shall be operated on a non-profit basis. Any  resulting surplus shall not be used to the benefit of any member of the  Club.
  4. AREA OF OPERATION
    The area of operation of the Club shall be the entire country of Canada including all Provinces and Territories.
  5. MANNER OF REVISING THE CONSTITUTION
    1. Changes in this Constitution may be made only after proposed  alterations have been published for comment in a quarterly publication, immediately followed with an email notification to all members and a  post to the Facebook members group advising they have 30 days to comment  on the changes.
    2. Upon conclusion of the 30-day comment period, an online  vote or mail in ballot will be undertaken with the requirement that 2/3  of the eligible votes must be in favor of the changes.
    3. All votes will be submitted either electronically, and/or by written, secret ballot on the official Club ballot form only, exact method to be determined by the Board of Directors at that time.
    4. The only  exception is the CKC deeming changes to said Constitution, changes will be made automatically, and the membership will be notified.

Bylaws

ARTICLE I MEMBERSHIP

Section 1 MEMBERSHIP YEAR
The membership year shall be from January 1st to December 31st.

Section 2 ELIGIBILITY
No person shall be eligible for; or continue to enjoy membership who:

(a) is under suspension or expulsion by the CKC or any other club incorporated under the Animal Pedigree Act;
(b) is or becomes actively engaged in breeding, buying or selling of dogs which are not purebred. (c) has been convicted of animal cruelty or neglect; (d) does not abide by the NBCC or CKC code of ethics and bylaws; (e) is indebted to NBCC for a period greater than two (2) months after the due date for payment of fees; (f) has not paid the annual membership fee according to these bylaws ; (g) acts or performs in a manner which may be  deemed as contrary to the basic principles and objects of NBCC and/or contrary to the best interests of NBCC and its members.

Section 3 CLASSES OF MEMBERSHIP
There shall be six (6) classes of membership in the Club as follows:

  1. Ordinary Membership (1 Vote)
    Ordinary Membership shall be restricted to persons who are owners and/or fanciers of purebred, registered Norwegian Buhunds; who agree to abide by the NBCC Constitution, its Bylaws and its Code of Ethics; who have completed their full twelve (12) month period as a Provisional Member in good standing (the provisional member period will be waived for the first year of the club, 2024); who have been granted Ordinary Membership status by the Board of Directors, and who are 18 years of age or over.
  2. Household Membership (2 Votes) A Household Ordinary Membership is available to two (2) life partners, age 18 years and over and any children under the age of 18 who reside at the same address and meet the above criteria for Ordinary Membership. Each Adult Household Ordinary Member shall be entitled to one vote (maximum 2 votes total) and all the privileges of Ordinary Membership.
  3. Provisional Membership (Non-Voting)
    Provisional Members shall have no voting rights nor may they hold office. Provisional Membership shall be granted to persons who are 18 years of age or over at the time of applying for membership, are owners and/or fanciers of purebred, registered Norwegian Buhunds, and who have made application to join the Norwegian Buhund Club of Canada. Names of applicants will be published in the next available online publication following receipt of their membership application. If any member of the NBCC has reason to believe that membership should not be granted, such members will have fourteen (14) days to submit any objection in writing or via email to the NBCC Secretary, who will immediately submit the written objection to the Board of Directors. If no such objection is received within fourteen (14) days, the Board of Directors will vote on the new applicant. Applicants who are voted in, will be granted Provisional Membership for a full twelve (12) month period from the date of receipt of the application for membership. Provisional Members are eligible for Club awards from the date of receipt of application for membership. Provisional Members must be willing to abide by the Constitution and Bylaws, and to honor the Code of Ethics of The Norwegian Buhund Club of Canada. The Provisional Member, upon completion of their one (1) uninterrupted year of membership, shall be reviewed by the Board of Directors for the status of Ordinary Membership. A Household Provisional Membership is available to two life partners 18 years or older, who reside at the same address and meet the above criteria for Provisional Membership.
  4. Life Membership (Voting)
    Life Membership may be awarded to persons who are or have been Ordinary Members and who have made outstanding contributions to the NBCC. The name of the proposed Life Member will be presented at the NBCC Annual General Meeting (AGM) by the Board of Directors for a two-thirds (2/3) majority consent of the members present. All Life Members shall be free from payment of fees. Life members shall enjoy all the privileges of Ordinary membership in the Club. Any Life Member who passes on will automatically be transitioned to “Honorary Member”.
  5. Honorary Membership (Non-Voting)
    Honorary Members shall have no voting rights nor may they hold office. Honorary Membership may be awarded to those persons who have made outstanding contributions to the NBCC, and whose names have been presented at a NBCC AGM by the Board of Directors for a two-thirds (2/3) majority consent of the members present. Honorary Members shall be free from payment of membership fees. Honorary members may also consist of any Life Members who have passed on. Their name will automatically be transitioned to “Honorary Member” and remain so in perpetuity.
  6. Junior Membership (Non-Voting)
    Junior Membership shall be granted to children between 8 and 18 years of age who are owners/and or fanciers of purebred, registered Norwegian Buhunds. Junior Members shall have no voting rights nor may they hold office. Junior Members must be willing to abide by the Club’s Constitution, Bylaws and to honor its Code of Ethics. Junior Members, upon reaching the age of eighteen (18) years, may apply for adult membership in the Club. A Junior Member who has been in good standing for a full twelve (12) month period may have the Provisional Membership period waived.

Section 4 APPLICATION FOR MEMBERSHIP
Application for membership shall be submitted through the online form on the NBCC website or on a form approved by the Board of Directors. Said form may be changed from time to time at the Board’s discretion. Mail in application forms are to be forwarded to the Club Secretary electronically or by mail accompanied by the membership dues (which may be submitted via etransfer). The applicant’s name, town and province of residence will be presented to the membership for comment on the private NBCC facebook group and in an email to the membership. Any comments from  the membership must be received within 14 days of the applicant being  presented.  The Board Of Directors reserves the right to deny membership to any applicant. In this case, a letter will be sent to the applicant explaining the reason for denial.

Section 5 RESTRICTION ON USE OF CLUB NAME BY MEMBERS
No member, except when authorized to do so by the Board of Directors of the Norwegian Buhund Club of Canada, shall use the name of the Club in any correspondence, communications or commitment of any kind with any publication, Club, person, firm or body incorporated or unincorporated, except to indicate that they are a member of the Norwegian Buhund Club of Canada.

Section 6 RESIGNATIONS
Any member who is not indebted to the Club, may resign their membership by notice in writing (via Canada Post or electronic mail) to the Secretary. They shall be deemed to be a member of the Club until such time as their resignation is accepted by the Board of Directors. When they shall cease to be a member of the Club, they will have no right or claim to the Club’s property, nor to have any part of their membership dues for the current year refunded.

Section 7 DISCIPLINE/EXPULSION OF MEMBERS

  1. The Board of Directors must notify the accused member of the complaints against them and investigate all claims. If verified, the Board shall have the power to suspend, expel, or reprimand any member if, in the opinion of the Board, they have violated:
    1. The Club Constitution and/or Bylaws;
    2. The Code of Ethics as published by the NBCC;
    3. The Bylaws of the Canadian Kennel Club;
    4. The Code of Ethics of the Canadian Kennel Club;
  2. The Board of Directors shall have the power to suspend or terminate the membership of a member who, in the opinion of the Board, has committed an act which is considered prejudicial to the objectives and aims of the Club, the Canadian Kennel Club, and/or the interests of its members or their dogs;
  3. Any person so suspended or expelled shall have the right to appeal the decision of the Board to the general membership via the Online Club Newsletter or Membership Bulletin within two (2) months of such a decision. The Board will publish the expelled/suspended member’s appeal for comment in the NBCC Quarterly publication or through a special Bulletin. Notice of a Special General Meeting to hear the appeal will be published at the same time. The Meeting can be held electronically or otherwise, as determined by the Board
    1. At the Special General Meeting the eligible members attending will vote for the Board decision or for the Appellant. A simple majority is required.
    2. If the majority of votes are for the Board the appeal is denied.
    3. If the majority of votes are for the Appellant then the Board decision will be overturned.
    4. If during the Special General Meeting there is discussion regarding the terms that the Board has put forward then a motion may come from the floor for a second vote dealing only with the penalty.
  4. Expulsion, when imposed, shall terminate membership for all time. Suspension, when imposed, automatically deprives the member of the privileges of the Club for the period ordered.
  5. No penalty of any kind shall be imposed until such penalty has been agreed upon by unanimous vote of the Board.
  6. Any accusations, complaints, and/or charges against a Club member must follow the procedure as follows:
    1. The complaint must be in written form.
    2. The complaint must be submitted to the Board of Directors via registered mail or email in care of the Club Secretary, for consideration by the Board of Directors only.
    3. The complaint requires a deposit of $25.00 (cheque or whatever electronic means deemed appropriate by the Board) which must accompany such complaint or charge against any Club member. The complaint will not proceed until payment has been verified by the Secretary and/or the Treasurer.
    4. The Secretary will acknowledge receipt of the complaint and inform the complainant when it has been brought to the Board.
    5. The deposit, in full, will be returned if such complaint or charge is substantiated. When such complaint or charge fails to be substantiated, the deposit is forfeited and placed into Club funds.
  7. In the case that the complaint is filed against a board member, the Board of Directors has the option to create a separate Discipline Committee to deal with the complaint.

Section 8 MEMBER CHANGE OF ADDRESS
Each member shall communicate their mailing address, email address or phone number change to the Secretary.. All notices mailed and/or emailed to the last known address in the records of the Club shall be deemed to be good service upon them at the time of posting.

ARTICLE 2 ORGANIZATION

Section 1 NOMINATIONS

  1. An Elections Committee shall be formed consisting of the Past President and two (2) Eligible Voting members in good standing. Any Eligible Voting member of the Club may nominate any other Eligible Voting member in good standing for election as an Officer of the Club. The exceptions are the nomination of Regional Director (see (2) below). The nomination form must reach the Elections Committee Chairperson at least ninety (90) days prior to the AGM. The nomination must be on the official Club nomination form. The nomination form must be properly filled in with the signature or electronic signature of the nominee and the names of the proposer and seconder. Such forms may be sent electronically providing all signatures are present. The Elections Committee will present a slate of candidates via the Club newsletter at least sixty (60) days prior to the date of the election.
  2. Any Eligible Voting Member of the Club, within any given Regional jurisdiction, may nominate any other Eligible Voting member in good standing within that Regional jurisdiction for the position of Regional Director. The nomination form must reach the Elections committee chairperson at least ninety (90) days prior to the AGM. The nomination must be properly filled in with the signature or electronic signature of the nominee and the names of the proposer and seconder. Such forms may be sent electronically providing all signatures are present.

Section 2 ELECTIONS
All elections shall be by electronic ballot or mail-in ballot which shall be available to all Eligible Voting members at least forty-five (45) days prior to the election. All ballots must be in the hands of the Elections Committee Chairperson no later than seven (7) days prior to the election. Any majority is enough to carry. In the event of a tie vote for any position, a second vote of the membership will be completed.

Section 3 BOARD OF DIRECTORS

  1. Number and Qualifications of Directors
    The management of the Club shall be conducted by a Board of Directors consisting of President, Vice-President, Secretary, Treasurer, Immediate Past President, and three (3) to six (6) Regional Directors; one for each of the following regions: Zone 1 Atlantic Provinces, Zone 2 Quebec, Zone 3 Ontario, Zone 4 Alberta and Northwest Territories, Zone 5 Saskatchewan, Manitoba, and Nunavut, Zone 6 British Columbia and Yukon; each of whom will be a paid-up Eligible Voting member in good standing with the Club and a CKC member. A person holding a position on the Board shall be  entrusted to keep Board matters confidential, and by accepting a position has agreed to keep confidentiality.
  2. Term of Office
    1. All positions shall be for a two (2) year term.
    2. There will be no maximum limit to the number of terms for which any Eligible Voting member in good standing may run for any of the positions, nor will there be any length limit to the number of years an officer may remain in the appointed position; provided the Board of Directors is in agreement with his/her remaining in said position.
    3. Should an incumbent wish to remain in their present position there is no requirement for the presiding officer to be renominated.
    4. All officers elected according to the provisions of this Article shall assume office beginning January 1st of the following year.
  3. Vacancies on the Board
    The Board of Directors shall, through the authority of their office, appoint the necessary number of Directors to fill any vacancies on the Board of Directors. Appointments will be from among Eligible Voting Members who are paid up and in good standing with the Club at that time and members of the CKC.  The term of office for the appointment shall be for the time remaining until the end of the existing term.

Section 4 OFFICERS

  1. The Officers of the Club shall be the President, Immediate Past President, Vice-President, Treasurer, Secretary and the Regional Directors. All will be elected by the Eligible voting Membership in accordance with Article II, Sections 1 & 2 of these By-Laws. The first board of directors of the NBCC (2024) will be appointed according to interest on their part. This is the only time the Executive and Directors will be appointed.

Section 5 DUTIES OF OFFICERS

The Board of Directors may, by resolution, appoint any Officer or Officers to act on behalf of the Club to sign any documents or contracts necessary to carry out any directions given to them by the Board.

  1. President
    The President shall:
    1. be the Chief Executive Officer of the Club.
    2. preside at all meetings of the members and the Board of Directors.
    3. be an honorary, ex officio member of all committees.
    4. oversee the direction of the NBCC.
    5. implement tasks for individual Board Members or Committee Members.
    6. be available for questions and/or concerns brought forward by other Board members and will respond in a timely manner.
  2. Vice-President
    The first Vice President shall:
    1. assume the normal duties of the President should the President be unable to fulfill such duties.
    2. perform such duties as may be required of him/her by the Board of Directors.
    3. attend all meetings of the members and the Board of Directors.
    4. take direction from the President and implement projects as instructed.
  3. Past President
    The Past President shall:
  1. provide transition information from previous administration by supporting and guiding the current President
  2. chair and organize the Elections Committee and nomination process
  3. attend all meetings of the members and the Board of Directors
  4. take direction from the president and implement projects as instructed
  1. Secretary
    The Secretary shall:
  1. attend all meetings of the members and the Board of Directors
  2. complete tasks as directed by the President
  3. follow up on tasks delegated to individual Board members and Directors to ensure they are completed in a timely manner
  4. prepare and keep current a list of all Board of Director members and give that information to the CKC
  5. prepare and keep current a list of people responsible for NBCC committes
  6. record minutes of the proceedings of such meetings and arrange for copies of the minutes of all meetings to be sent out to all Directors
  7. arrange for the approved minutes of Annual Board and General meetings, as well as any Special General meetings to be sent to the Newsletter Editor for publication in the next available quarterly newsletter.
  8. retain and file all copies of correspondence received and sent pertaining to the affairs of the Club
  9. arrange for notices of all meetings of the Club to be sent out
  10. prepare copies of the agenda for all General, Special or Board of Directors meetings as directed by the President
  11. attend to all correspondence regarding the affairs of the Club
  12. be responsible for preparing and recording all voting resolutions
  13. direct all bills and accounts immediately to the Treasurer for payment
  14. maintain an up-to-date record of names and addresses of all members within the Club. Furnish a copy of the same to the President on request and the Election Committee ninety (90) days prior to the election. Publish and distribute a copy to any Eligible Voting Member on request.

Treasurer
The Treasurer shall:

  1. attend all meetings of the members and Board of Directors
  2. receive all funds of the Club and maintain all NBCC financial records
  3. deposit/review all monies by e-transfer, cheque, cash or electronic means designated by the Board in a bank account with the name of the NORWEGIAN BUHUND CLUB OF CANADA
  4. pay all bills promptly (within seven (7) days of receipt of same), retaining invoices for same, provided that the indebtedness has been approved and sanctioned by the Board of Directors
  5. bring any unapproved invoices to the attention of the Board for their review and approval
  6. be empowered to pay approved regular invoices (e.g. CKC club fee, insurance, etc) at his/her discretion within 7 days of receipt
  7. keep an accurate record of all income and expenditures in an accounting program or spreadsheet provided by the Club
  8. submit a financial report for each quarterly publication
  9. give a report of the financial status of the Club at eash Board and AGM and submit the report to the editor of the quarterly newsletter for publication
  10. within three (3) months of each annual event, provide a financial statement of said event to the Club to be published in the quarterly newsletter
  11. take direction from the President and implement projects as instructed
  12. co-ordinate the audit process and submit a report to the Board and membership as required

Regional Director

Regional Directors shall:

  1. attend all meetings of the members and Board of Directors
  2. be responsible for the promotion of the NBCC and the breed known as the Norwegian Buhund within the regional jurisdiction
  3. report via the quarterly newsletter the happenings and concerns within their regions
  4. be the liaison between NBCC members in their zone and the Board of Directors
  5. take direction from the President and implement projects as instructed

Committees

  1. Standing Committees: The Board may each year appoint standing committees to advance the work of the club in such matters as Conformation Shows, Obedience/Rally Trials, Membership, Newsletter,  Elections and Nominations, etc. Such Committees shall always be subject  to the final authority of the Board of Directors.
  2. Committee Appointments: Any committee appointment may be terminated by a majority vote of the Board of Directors upon written notice being sent to the appointee, and the Board of Directors may appoint a successor to the person whose services have been terminated.
  3. The Board, with a majority vote, may terminate any committee  formed for the above purpose once the committee has fulfilled its purpose (as per CKC policy).

    Section 6 DISSOLUTION
    The Club may be dissolved at any time by the written  documented consent of 2/3 majority vote of the eligible voting members.  Proxies are not permitted in this case. In the event of the dissolution  of the Club, whether voluntary or involuntary or by operation of  law, none of the property of the Club, or any of the proceeds  thereof, or any assets of the Club shall be distributed to any members of the Club. After payment of the debts of the Club, its property and assets shall be given to a charitable  organization for the benefit of dogs, such organization being selected  by the Board of Directors at the time of dissolution. A copy of the  Club’s Minutes where it was voted to dissolve the club, showing  the number of votes in favor and not in favor of dissolution, and a list of all members with the signatures of the members that voted in favor of dissolution must be provided to the CKC within 30 days of dissolution, as per CKC policy.

    Section 7 CLUB PUBLICATION

    1. No less than four (4) issues of the Club digital magazine are to be published yearly and made available to the membership.
    2. Special Bulletins may be sent out at the discretion of the Board to communicate important issues such as, but not limited to, Special Meetings, AGM information, membership renewal, new membership applicants and other information the Board deems necessary to be communicated to the members in a timely fashion. Bulletins will be sent out via electronic means to all members.

    ARTICLE 3 MEETINGS

    Section 1 MEETINGS OF THE DIRECTORS

    1. Meetings of the Board of Directors shall be held at the call of the President or any five (5) Directors. An Annual Board of Directors Meeting shall be held virtually at such time as decided by the President. The Meeting format may include being held entirely by means of telephonic, electronic or any other facility that permits all participants to communicate adequately with each other during the meeting. Each Board member must receive notice of the Meeting delivered by email or other electronic means.
    2. Notice of Meetings of Directors shall be delivered via email to each Director at least thirty (30) days prior to the date of a Directors Meeting. Meetings may be held at any time without formal notice if all the Directors are present or if those absent have waived notice of such meeting in writing via email or other electronic means.
    3. A resolution in writing via email signed by all of the Directors shall be as valid and effectual as if it was passed at a meeting of the Directors duly called and constituted.

    Section 2 ANNUAL GENERAL MEETING
    An AGM may be held electronically each year at such time determined by the Board of Directors. At such meeting, the membership shall :

    • receive an audited report, together with a detailed statement of accounts, assets, and liabilities of the past year.
    • be notified of the results of the Directors/Officers election if it is an election year.
    • appoint the Auditor for the following year.
    • receive detailed annual reports from committees and Officers.
    • be informed of the National Specialty host Club and site two (2) or more years hence (if known).
    • transact any other business as may be properly brought before the Meeting.

    Section 3 SPECIAL MEETINGS
    The Board may, at their discretion, call a Special Meeting of the Club at any time. Also, at the discretion of the Board, this meeting may be held via electronic means. The Board shall call a Special Meeting upon the request of one-quarter (1/4) of the Club’s total membership provided that the request is submitted either in writing or via electronic communication, specifying the purpose of the meeting. The request must be either signed or electronically signed by the members requesting such meeting and sent to the Club Secretary. Only the business specified in such a request may be conducted at any Special Meeting.

    Section 4 NOTICE OF ANNUAL GENERAL MEETING OR SPECIAL MEETING

    1. Notice of the time of each AGM shall be emailed to each member of the Club at their last known email address at least sixty (60) days prior to the meeting. Members may, by email to the Secretary, decline the invitation.
    2. Notice of Special Meetings will be as deemed necessary by the Board in accordance with the circumstances.
    3. Any accidental omission to give notice, or in the form of notice, shall not invalidate any resolution passed or any proceeding taken at any meeting of the Club.

    Section 5 QUORUM

    1. 40% of Directors/Executives shall constitute a quorum at any meeting of the Board of Directors.
    2. 20% of Eligible Voting Members in good standing present at an AGM or Special Meeting of the Club shall constitute a quorum.

    Section 6 ORDER OF BUSINESS
    Rules of Order as found in Robert’s Rules of Order shall govern all meetings of the Club and Board of Directors as far as they are applicable and not inconsistent with the provisions of this Constitution and By-Laws.

    • Call to Order
    • Approval of the Agenda
    • Reading of Minutes of the Last Meeting
    • Amendments and Approval of Minutes
    • Secretary’s Report
    • Treasurer’s Report
    • Correspondence
    • Committee Reports
    • Unfinished Business
    • New Business
    • Notice of Next Meeting
    • Adjournment

    Section 7 VOTING
    Unless otherwise herein provided, the majority of votes duly cast by the Eligible Voting members on the question will prevail.

    ARTICLE IV FINANCE

    Section 1 FINANCIAL YEAR
    The fiscal year of the Club shall run from the 1st day of January to the 31st day of December each year.

    Section 2 MEMBERSHIP DUES

    1. Annual membership dues are due by December31st of each year. Dues of members joining after October 31st shall be deemed to cover the following year. Dues will be payable to the NBCC by cheque, money order, or etransfer
    2. . Annual dues are set and may be reviewed and changed by the Board of Directors as and when deemed necessary. Notice of change of annual dues must be made at the time renewal notices are published.
    3. (b)  Any member failing to pay his/her dues before February 1st of that calendar year for which they are due will be considered to be “in arrears” and will cease to be a member. Notice of membership renewal shall be posted on the NBCC website, the private NBCC Facebook Group, as well as in the last quarterly publication published for the current year. A Bulletin will be emailed out giving notice of membership renewal to all members in November, December and January. Notice of arrears will not be given to individual members. An Ordinary Member in arrears may rejoin the Club as a Provisional Member or may be reinstated at the discretion of the Board of Directors.
    4. Dues can be paid with cheque to the club treasurer, money order, or e-transfer to norwegianbuhundclubofcanada@gmail.com. If the cheque goes NSF, a minimum $40.00 service fee will  be issued to the signer of the NSF cheque. A NSF cheque does not  constitute membership. All dues will be in Canadian currency. 
    5. Dues will  be decided upon by the current Executive and BOD, with input from the  membership.
    6. Membership fees will be as follows:
      • Ordinary Membership $25
      • Household Membership $30
      • Provisional Membership $25
      • Junior Membership $10 (for members under 18 years old)
      • Lifetime – nil
      • Honorary – nil
    7. All membership fees are non-refundable

    Section 3 BANKING
    All cheques, etransfers and orders of payment of money shall be signed and/or endorsed by two (2) of three (3) officers of the Club, one of whom must be the Treasurer. Alternate signing officers will be determined by the Board of Directors. No two (2) signing officers as appointed by the Board may be members of the same household. All payments must be approved by the Board of Directors prior to being made with the exception of the CKC club renewal fee and the club insurance fee.

    Section 4 AUDIT
    An Auditor shall be appointed for the purpose of auditing and verifying the statement of accounts for the current year, preferably from the Eligible Voting Membership. However, if the Board deems it advisable, an auditor from outside the Club may be appointed. The audited Treasurer’s report shall be available to the Board at their Annual Board of Directors Meeting.

    Section 5 LIABILITY OF GENERAL MEMBERSHIP
    The liability of a member of the Club to the creditors of the Club is limited to the amount due from him/her in respect of membership dues.

    Article V AMENDMENTS

    Section 1 – PROPOSAL FOR AMENDMENTS

    1. Amendments to the Constitution, the By-laws and Breed Standard may  be proposed by the Board of Directors or by electronic  petition addressed to the Secretary signed by 75% of members of the  Association in good standing. Amendments proposed by such petition shall  be considered by the Board of Directors at the next regular meeting and  must subsequently be presented to the members of the Association with  the recommendations of the Board of Directors within 90 days of the date  when the petition was received by the Secretary.

    2. Amendment by Vote: The Constitution, By-laws, and Breed Standard  may be amended at any time, provided a copy of the proposed amendment  has been mailed or emailed by the Secretary to each member in good  standing, accompanied by a ballot on which they may indicate their  choice for or against the action to be taken. Notice with such ballot  shall specify a date, which is not less than 30 days after the date of  mailing. The ballots must be returned to the Secretary to be counted.  The majority of the members in good standing, who participate in the  vote, shall be required to affect any such amendment. In the case of the  Breed Standard, a 75% majority vote is required to affect an amendment,  of which 60% of the online or mail in ballots have been returned. As  per CKC By-laws the Breed Standard cannot be changed within the first 5  years of the Club’s affiliation with the CKC.

    3. Canadian Kennel Club Approval: Amendments to the Constitution  and/or By-laws will be forwarded to the CKC Shows and Trials Division  within thirty (30) days of being passed. No amendment to the  Constitution, By-laws, Breed Standard shall become effective until it  has been approved by the CKC. CKC approved amendments will be effective  immediately. The membership will be kept apprised by the Board of  Directors of any changes the CKC wish upon the Club’s By-laws and  Constitution.

    ARTICLE VI CONSTITUTION & BY-LAWS RESPONSIBILITIES & CHANGES

    1. The Constitution and By-Laws of the Club and By-Laws of the Canadian Kennel Club bind each member fully as though they had subscribed their name and affixed their signature or electronic signature thereto. The Constitution shall be available to all members via the Club’s website. All new members shall be informed of all information available to them on the Club’s website at the time their application is approved.
    2. No person shall be absolved from the effects of the Constitution and By-laws or any allegation of not having received it, or of ignorance of its content or meaning.
    3. By-laws can be changed at any time by Board approved modifications submitted to the membership for a simple majority vote. The vote may be conducted by regular or electronic means, as determined by the Board. 
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